Most businesses pay for inefficiency. We find and fix it.
Garnmile takes a hard look at where your money and time actually go — subscriptions, infrastructure, the way work gets done — then cuts what is wasted and improves what is left. Software you can own is one of the paths. It is rarely the only one.
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31 unused seats across four toolsRecurring costs$1,240/mo found
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CMS on oversized cloud hostingInfrastructure$5,400/mo found
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Invoices matched by handProcess9 hrs/wk found
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Monthly report rebuilt manuallyWorkflow6 hrs/wk found
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Two vendors doing one jobRecurring costs$610/mo found
Illustrative findings, rounded figures. Yours come out of the review.
One review.
Every place the money goes.
Paying for tools nobody opens?
Subscriptions, seats, overlapping vendors and renewal creep. Every tool was justified the day it was signed; nobody re-checks, so the stack keeps growing after the need stops.
Cloud sized for a day that never came?
Hosting, storage and egress set by the peak someone imagined, then never revisited. You pay for headroom you have never used. Often the answer is hardware you own.
Renting software you could own?
Self-hosted open source in place of rented SaaS — migrated, monitored and maintained on infrastructure in your name. Leaving is a Tuesday, not a project.
Hours lost to work done by hand?
Manual handoffs, reports rebuilt every month, approval chains. The step everyone works around costs more than the tool it works around — it just never shows up on an invoice.
Something else costing you? Bespoke consulting for the rest — scoped as its own engagement, priced up front. Talk it through
Measure, fix and maintain — as one engagement.
Cost-cutting projects fail when they start with a decision instead of a measurement. We start with the measurement, and we do the easy, reversible things first.
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1
Measure
We inventory every recurring cost and every piece of infrastructure — including the things billed to a personal card in 2021 — and rank it by what it costs in money and in hours.
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2
Plan
Everything ranked by saving against effort and risk, with the replacement named for each. You approve the order; we touch nothing you have not signed off.
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3
Fix
Easiest and most reversible first. Anything replaced runs in parallel until the new way is unremarkable, then we cut over — with the old one kept alive one more cycle as insurance.
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4
Maintain
Patching, upgrades, tested backups and monitoring, and a quarterly look at what to retire next. You keep the credentials; you never keep the pager.
We pay for chat, docs, file storage and a cloud server nobody quite understands. Is any of it worth changing?
Probably. Send us what you have — invoices, contracts, the cloud account. Every line comes back with a cost, an owner, a renewal date and a verdict: keep, downgrade, consolidate or replace.
And if it should all stay where it is?
Then that is the answer, and it costs you nothing. The review is free, and you own the document either way.
Illustrative conversation
$6,000 a month became $600.
A client was paying AWS six thousand dollars a month to serve their CMS and its media. We moved it onto hardware they own — their own drives, their own box — and kept the same transfer speeds. The bill dropped by ninety percent. Nothing got slower.
One thousand dollars of equipment they own outright replaced six thousand a month of rented capacity.
We can't name them. The numbers are theirs, and they are exact.
Toggle it. Or wait — it flips on its own.
What the switch cost
One-time, paid onceTheir equipment, bought once. Theirs to customise, upgrade or repurpose — and it never renews.
AWS charges to get their own data out — about one extra month of the old bill.
Start to finish. Only the egress was money spent; the rest they still own.
At $5,400 saved every month, the whole switch paid for itself inside six weeks — egress included. Year one came out roughly $57,800 ahead; every year after that is the full $64,800. And the hardware is still theirs.
One engagement's result, not a promise. Your actual number comes out of the review.
Running your own software sounds riskier. Done properly, it is more reliable.
The worry is that a vendor is safer than something you run in-house. That is fair when nobody owns the server — unpatched, unmonitored, backups nobody has ever tested. It stops being true the moment someone is accountable for it: alerts, tested restores, and a recovery time agreed in advance. That is the part we take on.
Reliability you control
When a vendor has an outage you refresh a status page. When your own service has one, we already have the alert, the backup and the runbook.
Customisable to the actual workflow
You are not filing a feature request into a queue and hoping. If it matters enough, we build it.
Predictable, flat costs
Compute is cheap and does not care how many seats you add. Growth stops scaling against you.
No lock-in — including ours
Open formats, your infrastructure, documented well enough for anyone to take over. Leaving is a Tuesday, not a project.
Things we will not trade away.
You own the infrastructure, the data and the credentials. Always.
The review costs you nothing. Everything after it is fixed scope and fixed price before work starts.
No migration without a rollback plan and a parallel run.
If a service is better left alone, we tell you and bill nothing for it.
Everything we build is documented well enough for someone else to take over.
Is this only about software?
No. Software you rent is one of the paths, and often the easiest to prove. We look at infrastructure, hosting, workflows and manual process with the same method — measure it, fix the easy reversible things first, keep it fixed. The review tells you which path pays back fastest.
Isn't self-hosting less reliable?
Unmanaged, yes — an unpatched box nobody owns is worse than any vendor. Managed, no. You get monitoring, tested restores and an agreed recovery time, which is more than a status page and a credit note gives you. The difference is not SaaS versus self-hosted; it is whether somebody is accountable.
What happens if you disappear?
Everything runs on infrastructure in your name, with credentials you hold, using well-known open-source software and written runbooks. We build the handover on day one. Moving to another firm or in-house is a handover, not a rescue.
We don't have anyone technical to run it.
That is what the maintenance retainer is for. Your team uses the software; nobody on your side needs to administer it. If you later hire someone, we train them.
Is it really cheaper once you include your fees?
That is the correct question, and the review answers it before you commit to anything: fees, hosting and migration effort against current spend, with a payback period. If a service should stay where it is, we say so and you keep the report.
Will it do everything our current tool does?
Sometimes not on day one — and where that is true we say it in the plan, not after the migration. In exchange you can change it. Gaps that matter get built; features nobody used get dropped.
Start with the number nobody has.
An efficiency review is free: a full picture of where your money and hours go, with a ranked list of what to fix and what it saves. You own the document either way.
Book an efficiency review